Using ClosePlan Templates

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Access

• ClosePlan Admin tab > Templates on the left panel menu

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1. Templates - Choose to show Account, Opportunity or all Templates
2. Show Only Active - Toggle to display only active templates
3. New - Create New Templates
   1. The dropdown arrow provides an option to Correct Templates
      This service will correct Templates created using older ClosePlan versions if needed
      
      
      
      
      
4. Template Name
5. Type - Opportunity or Account
6. Status - In Use or Not Used
7. Active - Show the number of Active Versions of the Template
8. Archived - Shows the number of Archived Versions of the Template
9. Draft - Shows the number of Draft Versions of the Template
10. Trash - Delete the Template (All version will be deleted.)
    1. Deployed Templates cannot be deleted. 

Create a Template

• Click Image Modified 
• Enter the Template Name > Select Opportunity Plan Template or Account Plan Template > Create
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• The New Template will be displayed and ready for Editing
  
• The new Template is set to Draft status and is ready to be edited.
• Click on the created Template Name to open the template and continue to enter template details and settings for ClosePlan components.

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1. Template Name and Version - Indicates the name and version 3 and Status of the Template.
2. Controls
   1. Clone - Creates a clone of the Template. The cloned Template will be in Inactive (draft) mode.
   2. New Version - Creates a new version of a Template. If the original version is already deployed, you can create a new version of the deployed Template.  The new version will be in Draft mode. Make your changes and activate the template to use it in your ClosePlan.
   3. Edit - Click to Edit the selected Version
   4. Back - Returns to the Main Template page.
3. Tabs
   1. Detail - Displays information about the template, versions and filter criteria.
   2. Playbook - Create and Edit Playbook Events.
   3. Scorecard - Create and Edit Scorecard Questions.
   4. Scoring Tiers - Customizes the deal Scorecard output.
   5. Relationships - Customizes relationship role goals of Stakeholders
4. Template Information
   1. Name - Template Name
   2. Description - Optional description information
5. Versions - Displays individual Version information 
   
   
   1. Version Number
   2. Version Name - Optional name for the Version
   3. Template Version ID # - ID # for the specific version
   4. COPY - Copy button for the Template Version ID #
   5. Status - Draft, Active or Archived status. To change the status, click on the Edit button..
      
      • Draft - The Template is in Draft mode and can be edited.
      • Active - The Template is Active.
        • Active Templates cannot be edited. 
        • To edit an Active Template, the status must be changed to Draft mode by clicking on the Edit Button.
        • If the Template is deployed, it must first be removed from Opportunities and then changed to Draft status. (Option: Create a new version)
      • Archived - Template is not in use and cannot be deployed. Archived Templates have inactive status
   6. Lock Icon - Indicates that the Version is deployed and so cannot be deleted.
6. Version Information
   1. Version Name - Optional Name for each version
   2. Version Description - Optional description for each version
   3. Deploy Status - 
   4. Shows if the Template is Unused or Deployed in the ClosePlan. 
      • Unused - Template is not deployed to any Opportunity and can be edited or activated to be deployed..
      • Deployed - Template has been activated and deployed.
        • Deployed Templates cannot be directly modified.
          • To make changes to a Deployed Template, the Template must be deleted from the ClosePlan and recreated.
          • Options:
            • Create a new version, edit, deploy
            • Clone the Template, edit, deploy
   5. Created By - Shows who created the Template version and when
   6. Last Modified - Shows the Template last modified date
7. Deployment Settings
   1. Playbook Timing - Indicates the start of the Playbook timing - See 'Deployment Settings' information below
8. Filter Criteria - Indicates if and what filters are active
   1. Click Edit Filters
      

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Once the Template is activated, it will be listed as Locked. 

Delete the Template

ClosePlan is following follows SFDC behaviour where user . Users cannot delete record records if he the User does not own the record or he the User is not above below the owner in the hierarchy.

Template Templates can deletebe deleted by:

• A System administratorAdministrator
• The User who created the template = ownerTemplate (The Template Owner)
• A User above the owner in the role hierarchy 

Only unused template can be deleted.

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Who can create ClosePlan

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and deploy the Template

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to an Opportunity

ClosePlan can createbe created by:

• an A System Administrator
• The Opportunity Owner
• a A User who is above the Opportunity Owner in the hierarchya Salesforce Administrator