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Overview
ClosePlan Deal Scorecards create a common language across your team with deal qualification scorecards that adapt to any sales methodology. Sales can now qualify opportunities in a simple and intuitive way.
Opportunity Deal Scorecards give sales leaders quick visibility into opportunity health, so that conversations and forecasts are aligned, and surprises are eliminated.
- Supports any Sales qualification method - MEDDIC, BANT, Triangle Selling, Value Prime, etc.
- Multiple Deal Scorecards can be deployed for different business lines, sales regions, and industries
- Collaborative team scoring
- Fully customize the weight of any scoring question.
- Quickly identify your blind spots with timeline and radar chart views.
Accessing Your Opportunity Scorecard
You can access your Opportunity Scorecard in three different ways, based on your configuration. See the general accessibility description here.
Note: A ClosePlan must be created for the Opportunity in order to see the Scorecard. If you have not created a ClosePlan, follow our description here.
Layout & Navigation
The following describes the relevant components and related navigation. Detailed descriptions of functions are described below.
Unanswered Layout:
Answered Layout:
- Score Summary Bar - Indicates the score as defined in the Scorecard Template.
- View Dashboard - Brings you to the Dashboard when clicked.
- Toggle Full-Screen mode - Shows the page in full screen when clicked.
- Collapse / Expand All - Collapses or expands all categories.
- Toggle notes edit mode - Expands notes section to add/edit or delete notes directly from the layout.
- Unanswered - Indicates the question is not answered. To answer the question click on the question.
- Selected Answer - This answer propagate selected data from the opportunity.
- Category Header - Name of individual section
- Added Action - Indicates added action/s for the question needing completion.
- Notes - Indicates that a note has been added to the question.
- Selected Yes/No Question with Multi-Select answers - Indicates Yes answers and related score. The Color is set in template.
- Selected Answer Question with Single-Select answer - Indicates selected answer for the question with the related score.
- Category Header - Name of individual section
- Text Question - Users can enter plain text to respond to the question.
- Rich Text Question - Users can enter formatted text to respond to the question.
- Scoring Question - Users can select a numeric score value within a specified range.
- Yes/No Question - Users can select either Yes or No
- Notes - Notes can be added from the Notes tab.
- Annexes - Links to support documentation can be added from the Annexes tab along with an optional description.
- Yes/No Question with Text Answer - Users can select either Yes or No with the option to add additional plain text.
- Yes/No Question with Single Select Answer - Users can select either Yes or No and make one selection from a list of predefined answers
- Yes/No Question with Multi Select Answers - Users can select either Yes or No and make one or more selections from a list of predefined answers
- Answers Question with Single Select - Users can select list of predefined answers.
- Answers Question with Multi Select - Users can select one or more selection from a list of predefined answers.
- Field Question - Users can select answers related to one or more fields on the parent record. Data is stored directly in the parent record.
- Field Question with Text - Field question with an optional text answer
- Contact Tracking Question - Users will select Contacts from Salesforce and add them to the Scorecard with corresponding attributes, such as role. Added Contacts will be also pushed to the Opportunity Relationship Map (one way).
Working with Questions
The Scorecard consists of individual questions that may contain additional information. These are presented in Question Mode.
There are different types of questions that have a predefined score based on the selected answer.
Question Mode window
The Question Mode window is used to answer the questions and contains the following sections:
- Answer - Used to answer the questions, provide predefined answers or score.
- Notes - Used for taking notes.
- Help - Displays help. (Help tips are created in the template)
- Actions - Adds tasks or displays tasks that have been created by Users.
- Chatter - Enables Users to write a post related to the question and allows for feedback.
- Used to add an action.
Question Types
Every scorecard is based on a defined template, consisting of various question types. The following question types are available:
- Text Answers
- Rich Text Answer
- ScoringAnswersSingle Select
- Multi-Select
- Yes-No
- Yes-No with Text Answer
- Yes-No with AnswersSingle Select
- Multi-Select
- Opportunity Field
- Opportunity Field with Text Answer
- Contact Tracking (**New Feature)Contact Tracking
Each Question Type provides a different behavior as described below:
Text Answer
Text Answer Questions are used when only a text answer is required.
Answers are posted as plain text.
Text Answer Questions are scored with a predefined score value if the answer is provided. If no answer is provided the value is 0 points.
- Click on the Question to open the question mode window.
- Enter your answer in the text box area and Save.
Rich Text Answer
Rich Text Answer Questions are used when a text answer is required and Rich Text is preferred.
Rich Text Answer Questions are available on both Opportunity And Account Plan Scorecards.
Rich Text answers are formatted with WYSIWYG functionality.
Rich Text Answer Questions are scored with a predefined score value if the answer is provided. If no answer is provided the value is 0 points.
- Click on the Question to open the question mode window.
- Enter your answer in the text box area and Save.
Note:
- Rich Text answers on the Account can include attached images. Images cannot be attached to Rich Text answers on Opportunities.
- Text answers for inflight deals can be upgraded to Rich Text answers using the ClosePlan template upgrade tool.
- The answer modal for Rich Text answers will differ between Opportunity and the Account Plan questions
- If you do not see the Rich Text Question type and you are running ClosePlan 1.233.0 or above, you will need to add this option manually:
Scoring
Unlike other types of questions where the answer score is predefined, Score Questions are based on your subjective decisions under min/max limit.
- Click on the Question
- Change number based scoring by using the up/down arrows.
- Click Save
Answers
Selected Answer questions have predefined answers. The answers are scored and added to the overall score.
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Single select:
Multi select:
Yes-No
Yes-No questions are designed to provide simple Yes or No answers to the related question.
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- Click on the Question
- Click directly on the Yes or No and Save
- If you want to reset the question as unanswered, use the X button between Yes and No.
Yes-No with Text Answer
Yes-No with Text Answer allows for a Yes answer with a plain text comment.
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- Click on Question
- Click directly on the Yes or No button
- For Yes, you can add an additional text answer.
- If you want to reset the question as unanswered, use the X button between Yes and No.
Yes-No with Answers
Yes-No with Answers allow for a Yes or No answer with additional information.
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- Click on the Question
- Click directly on the Yes or No button
- For Yes, select the preferred answers from the list in the Answers panel and Save.
- If you want to reset the question as unanswered, use the X button between Yes and No.
Opportunity Field
Opportunity field question allows Users to select answers from predefined fields whose values are propagated from the Opportunity.
- Click on the Question
- Select the answer from the field/fields and Save
Opportunity field with Text Answer
Opportunity field question with Text Answer allows Users to select answers from predefined fields whose values are propagated from the Opportunity along with the ability to add text.
- Click on Question
- Select the answer from the field/fields, enter a text answer and Save
Contact Tracking
Contact Tracking questions assign relevant Contacts to the Opportunity Deal directly in the Scorecard question
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Note: This Question Type may need to be created manually, please see the section: Add 'Rich Text' and 'Contact Tracking' Question Types Manually
Add 'Rich Text' and 'Contact Tracking' Question Types Manually
Rich Text and Contact Tracking question types might be missing from your options for Opportunity Scorecard Question types. (Older installations may not have these Question types, even if upgraded.)
If you do not see Rich Text and Contact Tracking Question types when creating questions in an Opportunity Scorecard, you will need to create them manually.
To create the Rich Text Question Type:
- Go to Setup > Picklist Value Set > open CP: QuestionMode
- Hit New in Values section > enter "RichText" > Save
- Edit the entry and change Value (Label) to "Rich Text" (Optional)
- Reorder the Rich Text entry to place it under the Text value (Optional)
To create the Contact Tracking Question type:
- Go to Setup > Picklist Value Set > open CP: QuestionMode
- Hit New in Values section > enter "ContactTracking" and Save
- Edit the entry and change the Value (Label) to "Contact Tracking" > Save (Optional)
Taking Notes
- To add a note, click the Question name and navigate to Notes tab.
- Add or edit notes as necessary and Save.
Help for Questions
Access Help content for further information provided by your company settings. If there is no Help tab, help text was not provided or is not enabled.
- Click on the Question and go to the Help tab.
Scorecard Actions (Tasks)
Every Scorecard question may have its own Salesforce Tasks (actions) which can created by Users.
Creating a Task
- Click on the Question
- Click
button - Fill in the appropriate fields in the Task detail side panel and click Save.
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Viewing / Editing / Deleting Tasks
- Open tasks are displayed directly in the body of Questions.
- Users can view all 'question tasks' by clicking on the Question name.
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- To complete the task, mark the check box or go to the edit mode and change the status.
- Completed task will move to the Action list
Chatter
The Chatter tab enables you to write a post related to the question with the possibility to answer. If the chatter tab is not available, it is disabled in ClosePlan Admin settings.
- To access Chatter, click on the Question name, go the Chatter tab, add your comment, and Post.
- To edit the post, click on the Edit icon next to the post, write your changes and Save.
- To delete the post click on the Delete icon.
Scorecard Dashboard
The Scorecard Dashboard provides an overview of the overall Deal Scorecard score. There are 4 sections to the dashboard.
- Scoring Propensity - Provides a radar overview of category scores.
- Trending By Category - Provides a historical view of category scoring over time.
- Overall Trending - Provides a historical view of your score over time.
- Activity By User - Provides an overview of scoring activity by individual Users.
Accessing Dashboard
- Click the Dashboard button to open the dashboard.
- Click the Back button to close the dashboard.
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